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Why Cloud Accounting?
9 Reasons Why Cloud Accounting is the FUTURE of accounting!
Cloud accounting software has a feature that allows bank transactions to be downloaded into your software daily, therefore there is no longer a need to spend hours typing out your statement line by line.
Gone are the days of sitting at your computer to view your company financials; most cloud accounting software such as Xero, QuickBooks and FreeAgent have apps that can be downloaded straight onto your smartphone. You can even take pictures of your receipts and upload them directly to the app whilst you are on the go!
Multi-user access means both you and your accountant can keep up to date with your company financials. Giving your accountant access to this information puts them in the best position to advise you on your financial position throughout your accounting year.
Cloud accounting software such as Xero allows you to store everything in one place. Invoices can be emailed straight into your Xero inbox. You can also attach pictures of your receipts to the relevant expense in the software – not only will you save on printing costs, but you will no longer need endless shelves to store all your invoices, simply snap and upload a picture of your receipts to your software and there is no need to keep the paper copies.
Cloud accounting software does not need you to download updates each time there are new tax rates announced. Your software will change in line with new government finance guidelines for you.
Running a business requires a lot of organisation and record-keeping, however, cloud accounting software can do a lot of the tedious bookkeeping work for you. From automatic bank feeds to sending automated reminders to customers that owe you money, there is a whole range of mundane tasks that your software will now complete for you giving you more time to focus on building your business.
In many cases, the ‘cloud’ version of the software is cheaper than their desktop counterparts. This means you’re staying on top of the latest software whilst also saving cash!
As suggested by their name, online software such as Xero, Quickbooks and FreeAgent are all stored ‘in the cloud’. Unlike their desktop friends, they do not need to have regular data backups taken and the data you enter will never be lost!
Each Cloud software allows you the option to set up 2-factor authentication to gain access to the login. This means your business data will be kept safe and can only be accessed by those you allow.
Software’s such as HubDoc and Receiptbank can be used alongside your software. They use OCR technology to extract the key information from your invoices and feed them into your bookkeeping software. This can save you lots of time as you do not have to manually enter each of your invoices onto your software.
If you need any help or advice on choosing the right cloud accounting software for you please give us a call on 01785 254550.
Xero is a cloud-based approach to bookkeeping. It streamlines the most mundane parts of your book-keeping that every business loathes to do!
One of the prime features of Xero is the bank feed features. With some banks this can be done autonomously, with others it is a simple upload of the month’s transaction via a csv file. Then all that needs doing is tying up the transactions, which after a few months Xero starts learning where things have historically gone so starts to suggest items making reconciling your bank a breeze!
Another fantastic function of Xero are the sales features. You can email quotes to your customers who can approve them or discuss them online. You are notified when they have been approved so that you can convert them into sales invoices. These sales invoices can then be emailed direct to your customer, and you have the option to add a pay here button, so customers will be more inclined to pay straight away! Finally, if you have troublesome customers who do not pay, you can set Xero to forward reminder emails to ask for payment; this way clients will be continuously reminded and should start to pay you more promptly.
For those businesses who are continuously losing their purchase invoices Xero can help you. There is an option to upload files to Xero, which means you can take pictures of your invoices, upload them and then if they go missing you already have a copy in your bookkeeping! You can even go one step further and ask suppliers to email a unique email address which will automatically upload the invoices to your Xero account.
For those of you that wish to see your book-keeping on the go, there is even an App available for Android and Apple users. From this app you can send sales invoices, reconcile your bank and even upload your personal expenses for the business by taking a picture of the invoice for your cup of coffee or train ticket!
As you can see here at Cheadles, we are very excited by Xero, if you wish for a short demo we are happy to show you how it can help your business in ways, you will not have thought of tadalafil 10mg. Contact us on 01785 254550 to arrange a demo at our offices near Stafford Town Centre. Or read further information on Xero